Single sign-on presents a way for any organization to benefit from the cloud, even if it’s not in a tech-driven industry. Because time is money, an efficient company does what it can to shave off superfluous seconds wasted throughout the day, and nothing seems to consume more time needlessly than typing in a user ID and password a thousand times a day. Given that cloud storage is increasingly more secure than traditional methods of storage, it’s no surprise that it’s also the perfect place to store employee information that is essential for accessing private company programs and apps.
The Definition of SSO
Think about how the apps on your phone allow you to sign in and even register using just your Facebook or Google account. Single Sign-on works in the same way. Single sign-on itself is basically an identification system. It’s based in the cloud, holding associated user credentials and passwords safe in a directory, which reduces the number of systems susceptible to a hack, minimizes the damage a hack may cause, and decreases the need for troubleshooting the login process.
The Trust Factor
SSO works by creating a trust chain between sites. A trusted website such as an internal work application or even licensed vendor software verifies a user against the directory list provided. From that point, the user has access to websites connected to the designated trust site. The main aspect of single sign-on is that the primary platform, software application, or website must be trustworthy itself. For businesses, it’s easy enough to input employee data once into an SSO system and verify their identities that way.
Saving Time on Small Tasks
Inserting a username and password into a website or program doesn’t seem like a waste of time. With many office applications, however, employees have to input their login information with each new app they open. Often, they even have to sign in again after simply switching between tabs. With SSO, employees only have to sign in once to access office-wide programs.
Frequent sign-ins via conventional user ID and password increase the risk of a data breach or loss. It’s much more convenient to use a single sign-on system to access Office 365 which erases the annoyance of repeatedly reentering sign-in information. Moreover, using a single-sign on also improves the inherent Office 365 security.
A Tailored Experience
Staff in the IT department have the ability to tweak the single sign-on platform from the back end. As employees resign, are terminated, or change positions, it’s necessary to alter their permissions or take away their access altogether. SSO systems are endlessly customizable. New hires are easily entered into the primary directory, and can even gain entry early to help them train before their official first day. Tech members can enable new tasks for different users at will.
In short, single sign-on applications save time and hassle while improving safety and security. A variety of systems offer SSO capabilities that are ideal for office settings of any size. Do you think streamlining the sign-in process would benefit your workplace?