The key to a good organization lies in the idea of doing more by investing less effort and by spending less in order to achieve the same effect. It goes without saying that to a small business, this kind of knowledge might be completely life-saving. Therefore, you need to discover and adopt strategies that will help you make your small business as organized and optimized as possible. All in all, here are the top five suggestions worth your consideration.
1. Proper supplies management
The issue of how you govern your supplies is pivotal to the efficiency of your office, seeing as how running out of supplies during a rush hour might turn into a devastating trend. Furthermore, bad storage management may lead to undetected employee theft, which is a devastating trend on its own. There are several things you need to keep in mind. First of all, you need to do an inventory as often as possible. Second, you need to refill supplies before they run out and not after. Third, you should try to save ink and paper whenever you can by going paperless. Finally, there’s no need to invest in quality office supplies unless you can afford it and believe it brings you prestige.
2. Setting measurable goals
The next thing you should do is try setting goals on every single level of your company. Your business should have its long-term and short-term goals. Teams working on projects should have goals, while the same goes for individuals. People with goals are driven, which makes them perform better. Moreover, according to how close you are when it comes to completing them, you can figure out whether or not you’re on the right path. Nonetheless, in order for these goals to be valid, they need to be measurable. Otherwise, you have no way of knowing how you’re progressing.
3. Outsource some tasks
The greatest problem with managing your company lies in the fact that in order to micro-manage every task, you need to be incredibly efficient in all of them. This is of course never the issue, which is why you should either hire expert accountants, HR representatives, IT people, and customer service representatives. Unfortunately, not many small businesses can afford to keep all of these people on their retainer, which means that prioritizing and outsourcing seem like the only two valid solutions.
While it is possible to outsource to people and agencies that are half-a-world away, it’s always for the better to hire locally, if for no other reason than to stay within the same time-zone. In areas like finances, it’s better to look for someone familiar with local laws and tax regulations. For instance, an NSW company stands much better chances at getting what they need when hiring accountants from Sydney than when hiring an agency from Hong Kong.
4. Keep a tight schedule
Another thing worth considering is the importance of keeping a tight schedule. Most companies, internally, operate on the principle of deadlines. In order for these deadlines to be both fair and efficient, they need to be transparent. Still, unless you post them in time, transparency may not be as effective as you might have hoped for. Therefore, you might want to try scheduling in a Google Calendar or use a different platform that allows you to share the schedule with your team. Furthermore, it allows several people to collaborate on making this schedule, thus making it into more of a compromise.
5. Pay your bills online
One last thing you can do to both save money and make your business easier to run is to pay all your bills online. The way in which this works is fairly simple. You find the right platform and get to do this menial task without having to run errands. Now, an average bill takes $12 to pay, while online you can complete this task with as little as $1.50. In other words, you save more than $10 for every single bill you pay. Think about how many bills you pay on a yearly basis and it will be more than clear just how much of a difference (budget-wise) this can make.
The thing about the above-listed strategies is that they don’t change your current business model in any significant way. For instance, outsourcing your accounting is something that most companies already do, regardless of the industry, while paying your bills online simply changes a form of the task you perform every month, either way.
Scheduling is important, regardless of the industry or the nature of the task at hand and dealing with your supplies in the most adequate manner can play a pivotal role in your company’s day-to-day effectiveness. Either way, you decide to look at things, by working on one aspect of your organization, you’re improving all of them.