In the last decade, technology has become a prominent part of our society and it continues to evolve daily. Technology can do about anything we need it to do, including saving your business time and money.
There are opportunities for businesses to advance their current technology use with an endless amount of devices and upgrades available to anyone. There are also new installments and ideas behind the scenes that can save your business time and money.
With the beginning of 2018 approaching and budget discussions beginning, this is the perfect time to plan for upgrades in how your business uses technology. Here are five tips for a business that can save you time and money:
Conduct Online Training
Continuous learning and developing is a key part of any business. The days of classroom training are ending and online training is becoming the next best thing. Upgrading your training to a technology-based platform will cut costs and time for all employees. For example, those in the healthcare industry who need to allow their employees access to ACLS certification or recertification can conduct all training in an online platform. Moving to the online versions can cut the time allotted for conducting training in a classroom, give more time back to employees and cut costs of training materials.
Make use of the Cloud
The cloud can be used on a small scale or a large scale, but it can always be used as a centralized location of data that is accessible anywhere, anytime and from any device. It reduces the cost of money by getting rid of the physical file storage. Although it may seem like a daunting task to move files to a location within the internet, the cost of storage and time spent searching a physical storage will lead to reduced costs. There are more ways to take advantage of the cloud than the storage; there are different services such as analytics tools, e-mail marketing, expense management and more.
The transfer of documents, files, presentations, etc., has never been as easy as it is now. Using digital files can cut the costs of printing and mailing, save employees time without the hassle of searching for a paper document and helping the environment is an added bonus. This also refers to mailing paper copies of invoices. Invoices can be sent digitally via an email service or PayPal. Searching for the paper documents takes up time, so by using the digital system, you are able to search and organize all documents in a timely manner.
Upgrade, Upgrade, Upgrade
Upgrading devices such as computers, tablet, phones, etc., may seem like a large investment, but it can save time and money in the end. Some employees may be using computers and laptops that are a decade old, or older. These computers can waste time by taking too long to load documents, downloading files and when they do crash, it can stall an employee from progressing in their work. Do keep in mind that an upgrade does not necessarily mean that an employee would need a new computer, but there may be different components that need to be replaced. A good amount of money may be spent towards these upgrades, but once the budget is put towards the upgrade, there will be even more money saved with the new software that can now be used on the computer.
Put the money in cybersecurity
When a hacker, spammer and other cybercriminals tap into a network, this can cost a company a lot of time and money. The safer route would be to invest in the best security systems for the networks to avoid running into problems with these attacks. There are many antiviruses and protective programs available and it will take must less time to install programs than to fix a broken network. An extra step to take in order to prevent attacks is to double check your anti-spyware, firewalls and other measures to be sure they are as up-to-date as possible. The downtime that comes with repairing the damage from a hacker is significant to the downtime and earnings on a business. It is always best to take the extra steps sooner rather than later.