How can companies save cost with the help of cloud?

Data management is a core component to any business’s success. From inventory control to client invoicing, computers make the business world a reality in today’s connected times. However, stacking servers and updating software on a regular basis at each business can add up in cost over the years. Businesses are quickly realising the strength of cloud computing as technology improves on almost a daily basis. By outsourcing data management to various third parties, companies can save thousands of dollars. Take a close look at the reasons behind these cost savings so that you can look forward to a stress-free office with cloud capabilities.

Ample Storage Space

Businesses managing their own computers will often run into storage problems. They face a choice of deleting some files or increasing their storage space. Both of these decisions take time and money away from the company. When businesses turn to third-party resources, such as Microsoft Azure, the storage factor isn’t an issue. In essence, companies rent enough server space for their needs. Many cloud-computing companies have options where businesses can upgrade their storage for a nominal fee. With virtually unlimited space, companies save on costs by avoiding any data setbacks.

Fewer IT Hires

When computers first entered the business world, their incorporation heralded in the field of IT or information technology. Computer-savvy employees suddenly had jobs because they were necessary for data management and possible software development. These professionals, however, can be expensive hires. Large businesses may need entire departments dedicated to IT tasks. With the use of cloud-based computing, businesses can reduce or eliminate their IT department. Only a few professionals are necessary as permanent hires to oversee this third-party relationship. Companies save thousands of dollars on payroll savings alone.

No Hardware Updates

Keeping up with hardware changes through the years is expensive. A computer or server might be three or four years old, and its components aren’t compatible with the latest technologies or software updates. Businesses end up paying for regular hardware updates as a result. Cloud-based computing has no such updates because the clients don’t support the hardware at their offices. The service provider houses and updates the hardware as necessary. These costs are part of the service package that’s offered to each business. There’s no downtime when the cloud-based company updates their hardware as clients continue to upload information from their remote computers.

Remote-Employee Inclusion

Because of Internet connectivity, many employees work remotely from the field or home office. In the past, they had to manually upload their data to the company’s computers each day or week. Remote workers didn’t have instant access to the main server. With cloud-computing services, remote workers are more efficient than ever. They can instantly see the business’s entire database without stepping into the main office. Because these workers don’t need to contact another employee and ask questions about database information, companies save substantial money.

Data Backup Covered

Losing data of any size is incredibly serious at a company. That information must be replicated and preserved somehow afterward. This reaction process takes time and money away from businesses every single day. With cloud-computing services, your data is backed up on a frequent schedule. It’s nearly impossible to lose data with these services because it’s their main job to focus on. Computing customers simply need to upload their information so that it’s available for regular backup processes. Time and money losses can be taken out of the equation.

The Psychological Factor

It’s difficult to run any business with so many worries that normally include IT priorities. When cloud-based computing is in place, business owners and managers can focus on other concerns. They’re not dividing their attention between various tasks so the business saves money as a result. In fact, a calm mind might create the next great advancement so that the company can move even further ahead. Being overwhelmed with internal issues can only drag a company’s momentum down with increased costs ahead.

Picking a familiar name for cloud-based applications, such as Amazon Web Servcies, is a simple way to dive into this sector. Get to know the process, and you can slowly alter your needs in the future. Cloud-based computing will only grow larger as the Internet and businesses continue to expand across the globe.

Productivity Overload – How to Avoid Common Pitfalls and Get More Done!

Call it a sign of the times, or simply the busy lives we lead, but nowadays we are having to battle with more things to do, things to distract us, and on top of all that we have technology to deal with too. This can all add up to a recipe for productivity disaster, so how can you make sure you avoid those pitfalls and be as productive as it’s possible to be?

A bad start to the day, a poor night’s sleep, a lack of caffeine, these are all standard reasons we simply don’t feel like doing anything in the morning, but it’s important to approach each working day with a mindset that you’re going to get things done, no matter what!

Here’s a few pointers in the right direction.

Pitfall number 1 – Not having a plan

How are you supposed to get your work done if you have no clue what it is you need to do? You need a plan! A good starting point is a piece of paper and a pen, and you simply write down every task you have to do that day; from there, prioritise it into the order of importance – you simply do the most important thing first.

If you want to stretch it out so you can make sure you get several deadlines met on time, you can give yourself a list of things you need to do that week.

Make sure you get rid of anything you don’t really need to do, anything which will waste your time, and make sure you list the items which have deadlines. Prioritise again, and work downwards, ticking things off as you go. You’ll get a sense of achievement with every single thing you mark off.

Obviously you are going to have tasks which come in out of the blue, and it’s important to add them to your list and review it every day.

Pitfall number 2 – Too many meetings, not enough time to work

Do you actually get anything done during a meeting? Probably just over half are total time wasting events, so try and streamline down as many as you can. If you need to have some input into a meeting and you want to dedicate your time somewhere else, can you send a representative?

If you’re the one who has to organise the meeting and attend it, set a time limit and don’t go over it, don’t invite too many people, make sure you stick to the meeting purpose specifics, and make sure you end the meeting with a solution and a person responsible for putting that solution into practice.

Pitfall number 3 – Lack of job satisfaction

If you are working in a job you don’t like, or you are surrounded by co-workers with whom you don’t get along, this is not going to be the best combination for a successful and productive time. On the other hand, of course, you don’t want to be working with people who you are always laughing and joking with too, because this is a distraction; no, some middle ground is always the best recipe here.

Pitfall number 4 – Doing too much at any one time

Yes, multitasking can be a good thing sometimes, but it’s often the case that the jobs you’re trying to do simultaneously never really get finished in their entirety. Unfinished jobs are a big no no for productivity, so the best course of action here is to stick to one job, finish it, and then move onto the next.

Pitfall number 5 – Checking emails too often

If you are constantly checking your emails then you have a habit that needs to be broken. Extra work often comes in through emails, or chats that basically take you away from your work.

Set yourself a time to check emails, so perhaps after lunch, halfway through the afternoon, and obviously when you arrive in the morning for work. If you are expecting something urgent, you can be excused, but don’t make it a job to check every five minutes.

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