What to look for in a translation company?

The world has become smaller with globalization and so has the need for conversing in different languages. These days it is not at all unusual for a business to have clients who speak a completely different language. Various international companies find it difficult to get local employees who speak in English; due to which the need for Indian companies to hire translation services has increased. But choosing the right translation partner to gain a competitive edge is no easy task. If it was then all you would have to do, is simply choose the firm based on the most competitive translation services cost, and make your selection.

However on the contrary you need to be extra careful while making the selection. It is necessary to ensure that the translator will be able to convey the right essence and meaning of all your documents. Nonetheless as it is in another language and as it takes a lot of time to grasp a new language, you can never be certain and really know by yourself that they are using the correct terminology. So the only thing you can do is be careful and keep various critical factors in mind, while opting for a translation service.

Here are few important things to look for which can help you choose the right translation company-

Who is doing the translation?

It is necessary to keep in mind here that only a native speaker can offer a proper translation. Every language will have certain terms and phrases, which need to be spoken with a specific sensitivity and subtly pertaining to that country to actually get the message across. Make sure that the translators are native speakers of the language you are targeting. It is necessary that the translators who will be working on your projects are not only using their first language, but are also living in that target country, which will help ensure that the content is not only translated, but also localized to the target country. Some companies employ translators, hire freelancers, work with partner organizations, or even have a combination of the above. In this way they have a consistent workflow utilizing the right translators for the right project.

Do they cater to your specific specialty?

While you choose a translation service make sure that it has translators who have worked previously on your specific domain or specialty. For instance an IT firm working with Japanese clients, would ideally want to find translators who not only speak the language fluently, but also have the required knowledge of being able to translate the necessary IT related terms. Finding the right match will ensure you get a high-quality translation, which is precise and matching your original document. Knowledge of your industry is vital for the translator to have, to get high-quality work. You can ensure that the translators assigned to your project, have solid and proven experience in your field, by looking through their resumes and also checking the references.

What type of process is followed?

While you select a translation company, make sure to find out the process they follow for translation. There are some key components that a company needs to offer such as, short turnaround time, good quality, etc. If you are going to have ongoing work with the company then it is necessary they appoint a project manager specifically for your company. A project manager is accountable to tell you about the progress and any other thing related with your projects at the company. The project manager should work with you on an ongoing basis and build familiarity with you, so that they learn more about your business. Finally the company also needs to have proper editing and proofreading steps in place.

What are the reviews?

Check for case studies and testimonials at the company’s website; also ask for references while you are searching for translation companies. By getting to know what others have to say about the company will give you a more realistic picture about the company and most probably a more objective view. References can be a big help in letting you make a decision, especially things like- experience the company has, or what type of relationships it has with its clients. Most importantly if you need translation for a specific and complex specialty, it can give you an accurate idea if you can work with the company. Also longer the company has been working with their clients the better; this is because it demonstrates continued quality and service.

Are there relevant quality checks done?

The quality of the document is the most integral part of the translation process. Find out if the company follows a final quality reading and if it is an essential and regular part of the process. During this step it is important the translation company you choose follows the necessary checks desired by their clients such as- consistent terminology, flow of language, localized translation, correct layout, proper understanding of the specialization, other technical specifications, etc. Be careful of companies that charge different translation services cost for different levels of quality. This is because all the documents included in various projects of a company, should undergo all the steps of editing and proofreading and also a final quality control check before delivery.

Finally keeping the above in mind is essential while choosing a translator, so that you get accurate and efficient translation services, especially as the final translated documents you distribute reflect directly on your company’s image.

 

What You Need to Know About Holding a Secure Online Meeting

The internet has really become an incredible resource of information and a method of communicating that we can no longer live without because of its convenience and depth. But with the creation and development of a resource so useful come malicious individuals who want nothing more than to take advantage of it and use it for less than desirable motives. In response, many companies have started offering various types of secure software, hardware, and all sorts of other bells and whistles to help fight off the threat of such things like viruses and malware. However, more complicated types of cyber breaches are now on the rise, especially in this day and age where a lot of people are reliant on technology to get things done. In fact, according to a report by the Identity Theft Resource Center, there were more than 169 million personal records that were accessed illegally back in 2015, all of which was caused by 781 breaches across various industries.

In a world where your information can be easily accessed and then shared to perhaps millions if not billions of people in the blink of an eye, what can be done in order to prevent this from happening in the first place? While there are certainly certain attacks that are so complicated that it can be hard to predict them, much less prevent them from getting any worse, there are simple things that you can enforce in your company in order to help protect yourself, your clients, your customers, your employees, and everybody else involved in all of your business transactions. In this article, we will be discussing a few of them when it comes to holding your internal meetings in particular.

Invite Only the Employees Who Absolutely Have to Attend the Meeting

How many people really have to be in that meeting? Did you just invite the entire department to the conference when only one or two people who have the power to make the final decisions would have sufficed instead? The more eyes and ears that you have in the conversation, the more you expose sensitive data to the possibility that it will be spread without permission. Even if you want to get the whole team’s input on the matter, you have to assess whether it really is necessary or not to show such data to so many people. Remember that you could lose billions of dollars just because one of the people in the meeting spilled the beans to somebody who should not have known about that data. Do not take the risk.

Make Sure That You Put a Strong Password on Your Private Conference

Though it may be more convenient to just keep open online meeting rooms so that anybody can just click and join in without having to input special passwords, this is an extra feature that may just save your company millions if not billions of dollars. According to information cited in an article written by Cody Cornell for the website called Swimlane, 81 percent of data breach victims stated that they did not have a secure system in place. Do not let yourself become yet another victim of cyber attacks. By using services like BlueJeans encrypted video communications, you can be sure that your information is encrypted, that authentication requests are always sent over a secure network, and that passwords are never sent out to people’s personal e-mails.

Do Not Give Out Any Information That You Feel Is Absolutely Sensitive

This may seem like a no-brainer, but this has to be said, especially if you are going to be keeping a recorded version of a certain conference in cloud storage. If it is something that is so sensitive that you cannot have any trace of having held the meeting, then it may be better to take the extra time, money, and effort to meet the other person face to face just to relay that information. You also should not haphazardly share information randomly if it is not at all relevant to the conversation, as you may never be sure if the other person will keep it a secret as well, or if they will start spreading it throughout the company. It is always better to be safe than sorry, so do not take any chances when it comes to confidential information.

Now that you have these tips and tricks within reach, you should do all that you can to ensure that nobody can break through your defenses and expose your data to the entire world. As they say, a little bit of prevention is much better than a ton of cure, so if you can educate your employees and clients on how to keep their conferences as secure as possible, you can greatly lessen your chances of becoming the victim of a cyber attack.