What You Need to Know About Holding a Secure Online Meeting

The internet has really become an incredible resource of information and a method of communicating that we can no longer live without because of its convenience and depth. But with the creation and development of a resource so useful come malicious individuals who want nothing more than to take advantage of it and use it for less than desirable motives. In response, many companies have started offering various types of secure software, hardware, and all sorts of other bells and whistles to help fight off the threat of such things like viruses and malware. However, more complicated types of cyber breaches are now on the rise, especially in this day and age where a lot of people are reliant on technology to get things done. In fact, according to a report by the Identity Theft Resource Center, there were more than 169 million personal records that were accessed illegally back in 2015, all of which was caused by 781 breaches across various industries.

In a world where your information can be easily accessed and then shared to perhaps millions if not billions of people in the blink of an eye, what can be done in order to prevent this from happening in the first place? While there are certainly certain attacks that are so complicated that it can be hard to predict them, much less prevent them from getting any worse, there are simple things that you can enforce in your company in order to help protect yourself, your clients, your customers, your employees, and everybody else involved in all of your business transactions. In this article, we will be discussing a few of them when it comes to holding your internal meetings in particular.

Invite Only the Employees Who Absolutely Have to Attend the Meeting

How many people really have to be in that meeting? Did you just invite the entire department to the conference when only one or two people who have the power to make the final decisions would have sufficed instead? The more eyes and ears that you have in the conversation, the more you expose sensitive data to the possibility that it will be spread without permission. Even if you want to get the whole team’s input on the matter, you have to assess whether it really is necessary or not to show such data to so many people. Remember that you could lose billions of dollars just because one of the people in the meeting spilled the beans to somebody who should not have known about that data. Do not take the risk.

Make Sure That You Put a Strong Password on Your Private Conference

Though it may be more convenient to just keep open online meeting rooms so that anybody can just click and join in without having to input special passwords, this is an extra feature that may just save your company millions if not billions of dollars. According to information cited in an article written by Cody Cornell for the website called Swimlane, 81 percent of data breach victims stated that they did not have a secure system in place. Do not let yourself become yet another victim of cyber attacks. By using services like BlueJeans encrypted video communications, you can be sure that your information is encrypted, that authentication requests are always sent over a secure network, and that passwords are never sent out to people’s personal e-mails.

Do Not Give Out Any Information That You Feel Is Absolutely Sensitive

This may seem like a no-brainer, but this has to be said, especially if you are going to be keeping a recorded version of a certain conference in cloud storage. If it is something that is so sensitive that you cannot have any trace of having held the meeting, then it may be better to take the extra time, money, and effort to meet the other person face to face just to relay that information. You also should not haphazardly share information randomly if it is not at all relevant to the conversation, as you may never be sure if the other person will keep it a secret as well, or if they will start spreading it throughout the company. It is always better to be safe than sorry, so do not take any chances when it comes to confidential information.

Now that you have these tips and tricks within reach, you should do all that you can to ensure that nobody can break through your defenses and expose your data to the entire world. As they say, a little bit of prevention is much better than a ton of cure, so if you can educate your employees and clients on how to keep their conferences as secure as possible, you can greatly lessen your chances of becoming the victim of a cyber attack.

Article written by

Richard is a full time professional, husband, father and blogger juggling all the responsibilities of life and running a blog. Richard enjoys writing about life and online money matters.

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