If your company still uses the attendance musters, we have some factual information regarding the use of these old methods and the problems associated with them. The traditional approach to the employee attendance in terms of recording, storing, analyzing, and utilizing this data has critical impacts on the organizations which are to be kept in mind before continuing the use of such methods. In the functional aspect, the business suffers due to the redundant processes associated with the subject. The strategic aspect can be explored by the fact that marking employee presence and timekeeping is a fundamental part of running an organization if this data is untrue due to either manipulation or systematic issues, the main objective of monitoring employee presence and timekeeping for work purposes along with controlling the remuneration of the employees. Therefore, the use of an automated Attendance Management Software shall be explored for the higher productivity and cost-effectiveness for a commercial undertaking. Dive in deeper to get better insights into the subject of saving time, money, and efforts with the help of a dedicated software solution.
Reducing the Time Lag in Recording, Compiling, and Processing Presence Data
The conventional method requires all the employees of an organization to sign and mention their attendance in a muster with the supervision of assigned personnel. As the size of the company increases in terms of a number of employees, the staff members need to stay in queues to mark presence, and it is the same at the end of the shift. This increases the time taken in the process and also leads to malpractices. These malpractices include falsification of the timing leading to time theft, the employees marking presence on behalf of other staff members i.e., buddy punches. The AMS will enable the use of biometric attendance machines. The workforce has to simply provide their thumb impressions and another biometric identity if applicable. The system automatically marks their presence, and the data is synchronized to the server as per the configuration made by the administrator. This information is compiled for further processing of the data to generate an attendance component of the salary. The complete computation is made without any human intervention, which increases the speed radically. The accuracy obtained is also a considerable advantage for the employers.
Curbing the cost of operation by reducing human intervention at all levels
When the financial analysis is done, the absenteeism and other irregularities cost a lot to the employers. Even if time theft occurs in 10 percent of the transactions, the company will suffer heavy losses. This is because of the fact that remuneration is one of the most substantial expenses made by an organization, and employee attendance is the fundamental pay component. All other components are calculated by keeping total worked days/hours as the basis of computation. The absenteeism tolls heavily by stalling entire projects or forcing employers to hire casual labor. Moreover, it takes a lot of time for the manual data acquisition of the staff movement. The HR need not fetch the data and manually compile it as the automation will replace the manual processing.
Streamlining the Process and Automating the Portions Which don’t Require Human Efforts
As all the tasks are automated, the systematic approach ensures the security of operations while making it completely accurate. The recording, compiling, computation, and storage of data is automated in totality except for the portions where the human intervention is needed for either troubleshooting or empathy requirement. Therefore, the HR professionals are relived off the burdensome data entry work by the implementation of the AMS. This provides the HR with a great advantage of rapid processing of both attendance reports and the salary disbursement regardless of the organization size and sector.
The attendance management Software shall improve the functioning of the organization by streamlining the tasks in a methodical way. In essence, the business houses shall consider the fact that the manual work which can be replaced by automation shall never be done manually. The cost and efforts are significant factors while the time taken in the attendance processing affects the salary processing. All of them are taken care of by the AMS, and the HR can concentrate on the more productive tasks of their profile.