Better organization, efficiency and communication for your company
Technology has rapidly advanced over the past decade, and lucky for small business owners, that means we get to take advantage of the technological tools and improvements and implement them into our small business enterprises.
Not only do the following five technological tools boost your small businesses productivity—they also help you stay mobile via tools like smart phones and tablets that are no thicker than a small notebook or a pack of gum. The following business tools are made to help your business be more organized and efficient, to help you connect and communicate with potential clients and business partners on the other side of the world, and run your business when you aren’t even in the office.
Here are my top picks for 5 technological tools that can help you boost your small business productivity.
1. Password Safe
The rule of thumb is to create unique and hard to break passwords for every blog, email, and bank account online. However, how are you supposed to remember all of them? In order to keep my numerous passwords in check for all the websites, online accounts, and programs I’m subscribed to, I use Password Safe, a convenient and secure tool that stores all of my login information (i.e., usernames and passwords) in an encrypted file you unlock with one single “master password” so you only have to remember one from now on.
2. Google Alerts
Google Alerts is the reason why I come off so “in the know” with clients and business partners. Really, I have Google Alerts to thank for keeping me in the loop about industry news and to track other relevant information concerning my company (media mentions) and my competition. To use this tool, simply enter keywords or the search terms you want to track, and you will receive an email you the latest relevant news about that topic every day (or week, depending on your set preferences).
The Dropbox tool is a cloud-storage service that gives you two gigabytes (GBs) for free to securely organize and store all of your small business documents, videos, photographs, presentations, videos, images, and PDF. The great thing about Dropbox is that your files are stored and sharable across all of your devices (and company enterprise if you so choose) so you can access them from any device, from any location, which is great for business owners who work from multiple locations and travel frequently.
Paper business cards are a thing of the past. Today, we automatically scan business cards into electronic files for safe keeping. The CardMunch tool does just that—it converts a business card into a digital contact file and stores it in your phone contacts via a photo, and it even links to the contact’s relevant LinkedIn profile information and connections you have in common. Pretty cool, huh?