If you want to have a successful office, you need to have a well stocked office. The last thing you want is for one of your employees to have to search out the supplies they need or, worse, supply their own (having to buy their own office supplies makes employees cranky)! So how do you do this? How do you make sure that you have everything you need at every moment you need it?
1. Buy in Bulk
Buying in bulk accomplishes two goals. It helps you ensure that your office is well stocked and it helps you save money on your supplies all at the same time. For example, when you buy your pens from www.pensxpress.com, you can get an order of 250 pens for less than a hundred dollars. Buying that same quantity in individual/personal sized packages would easily cost you three or four times that. The same is true for paper. One ream of paper costs between five and eight dollars. A box of paper, with ten reams in it usually costs around twenty to thirty dollars—a 50% savings.
2. Be Proactive
Don’t be an office that waits until it runs out of something before it orders more of it. All this does is make you look unprofessional. Murphy’s Law guarantees that as soon as you run out of something you’re going to need more of it than you have ever needed before and you are going to need all of it immediately.
The best thing to do is to order replacements when you’re down to your last 30% of supplies. Using the pen example. It takes a while to go through 250 pens, but when you’re down to your last 50-75 of them, it is time to order some more. Don’t wait until you’re on your last ream of paper. Order more boxes when you reach the halfway point of the box (or are down to just one or two boxes, depending on how much paper you order).
3. Go as Paperless as Possible
One of the best ways to alleviate your need for a huge store of supplies is to be as environmentally friendly as possible. Using tablet computers instead of notebooks, for example, alleviates the worry that you’ll run out of pens, paper, toner and ink, etc. The initial costs for the tablets might feel big but the amount of money and face they’ll save you in the future can’t be quantified.
Being well stocked seems simple enough on the surface. But when you actually get into the day to day operations of a business, it’s easy to see how things like ordering more supplies can fall by the wayside. These three tips can help you avoid that problem. Use them!