Difference between video conferencing and in-person meetings

More and more people are starting to make the change from traditional meetings to online ones. After all, if you can save so much time and money that would otherwise be spent on business trip expenses, then why would you not want to make the switch? But there are still some people who are apprehensive about replacing face-to-face meetings with online meetings. This is especially true of the older generation that never really got used to this type of technology. But more and more of the population today is taking up video conferencing by storm, just because it can provide so many benefits that in-person meetings cannot.

If you are still on the fence about whether or not to start implementing video meetings in your IT company, then you might be missing out. Since you work in a field that is surrounded by the latest updates in technology, it only makes sense that you should adapt to the times. But if you are just so used to the old way of doing things, fear not. In this article, we will tell you the differences between meeting somebody in person and meeting them over the internet. We will also tell you why it does not matter that you are not meeting them face-to-face.

Is There Still Any Advantage to In-Person Meetings?

Certainly in-person meetings still have their benefits that can be hard to replicate in the virtual world. INC Magazine notes that you can’t really get a feel for what the office environment is like simply relying on video and audio. This is also because most meetings take place in isolated rooms. Most attendees take great care to choose a location wherein they do not look like they are in the middle of a mess. They also choose areas that have adequate lighting and little to no noise in the background for clearer conversations.

You would have to actually be there in the physical office to really take in the sights and sounds of the company’s office culture. You will be able to notice whether or not the other employees in the company look like they are fully engaged with their work. You may also have the chance to spot if they look constantly hurried, rushed, and tired. These are all things that you would not have the opportunity to witness for yourself using video. So if you really feel like you may get along well with your potential client, employer, employee, or business partner, you may want to pay their office a visit in person at some point in the future.

What Makes Video Meetings Different?

The most obvious difference is the fact that you will not have to spend any money on gas or hotels just to meet up with somebody from across the globe. That is great news, because according to Travel Leaders Globe, you could end up spending nearly $2000 on a single trip… maybe more if accommodations were not as cheap as you were hoping they would be. If you put that money into BlueJeans corporate video conferencing for IT instead, you could make your budget last a lot longer. Plus, if you had to talk to several dozen people located in different countries, it makes things much easier on you if you could just meet them from behind your office desk. You would be way too tired hopping from flight to flight if you insisted on meeting in person. That means you save a lot of energy for more significant tasks in the long run.

Why It Does Not Matter in the End

Either way, whether you meet in person or not does not usually make that huge of a difference for day to day needs. If you just need a way for your staff to tell their superiors about their progress on the latest code push during a SCRUM meeting, then video conferences should be more than enough. It is only when you really want to make some kind of major connection with somebody you have never met before that you should take the time and effort to fly out and see them face to face. And even then, you probably would not have gotten up to that point if you did not use video meetings to determine certain characteristics about them from the start. In that sense, online conferences still save you a lot of time and give you a good idea of what a person is like, even behind a screen or a camera. The most important thing you should do is to make sure that you are using these types of systems to the best of their abilities. They can make your staff’s daily tasks so much easier, and can engage them on a level that a simple e-mail or chat message cannot.

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Richard is a full time professional, husband, father and blogger juggling all the responsibilities of life and running a blog. Richard enjoys writing about life and online money matters.

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