Moving into a new office presents the opportunity for growth and renewed energy, but it can be a tense process. After all, the average working day is hectic enough without the added stress of moving. In the absence of proper planning, changing offices can threaten the productivity of a business and place its employees under unwelcome pressure. Here are some ways to prepare for an office move.
1. Choose Carefully
There’s no point in packing up and moving an entire business if the new office doesn’t suit the nature of the company. Whether it’s because the space is too small, excessively big or located inconveniently far from key demographics, choosing the wrong office can have disastrous consequences for a business. To avoid wasting valuable time and money, you should always conduct a thorough inspection of the property prior to signing any lease agreement. If you think you’ve found a suitable new office but are unsure of how everything will fit, consider employing the services or a professional moving service such as Your Local Movers, whose team of specialist business removalists can conduct an inspection of the premises, in order to set the office up to exact specifications. For more information on hiring a professional removalist, visit this URL.
2. Create a Schedule
Creating a realistic schedule will ensure everything runs smoothly throughout the moving process. Rather than trying to get everything done in an impossibly short amount of time, the schedule should be achievable and designed to work around the busiest times of the year. If the business routinely experiences a quiet time of year, this period should be embraced as an ideal opportunity to relocate offices, allowing the move to be completed as quickly as possible. If their workloads are at a minimum, employees will be less stressed, and more willing to accept relocating as a vital part of the business’s growth.
3. Keep Clients Updated
Keeping clients informed on any changes to the business is vital to preparing for an office move. No matter how great the new office, if clients can’t find it, the business will suffer. Corporate websites are an effective medium for ensuring clients know the updated address of the business, and can be used to provide directions and advice on subjects such as parking and access to public transport.
4. Embrace Change
Clients aren’t the only ones who need to be kept well informed on moving plans. Change can be scary sometimes, especially if a business has been operating out of the same office since its inception. Many employees may be reluctant to move, as doing so will force them from their comfort zone, potentially leading to feelings of doubt and insecurity. Managers play a vital role in keeping these sorts of sentiments in check, and should ensure employees are kept up to speed on every aspect of the moving process. In the months leading up to the moving date, managers would be wise to ensure that everyone knows how the move will affect them. This will give employees time to prepare for the move and pack their things properly, rather than trying to do everything in a last minute rush.
As a business matures, it’s only natural that its office should evolve to meet increasing demand and the rising expectations of clients. Have you ever moved offices before? If you have any advice, please share your thoughts in the comments below.