In case you have not heard, RingCentral has collaborated with Google Docs, Dropbox, and Box to provide the public with the very first fully integrated internet fax service that is based on the cloud. It is called CloudFax and is available to all of RingCentral’s customers for free. This will help businesses remain in touch with their clients and associates that still use traditional fax machines. By partnering with the aforementioned cloud storage services, users can now fax documents that are stored in them to several individuals, as well as schedule future fax delivery. Faxes still play a large part in business and it is just one tool that companies can use to better their operations.
How it works
Internet faxing on the cloud works turning your computer into your fax machine. The fax message is sent as an e-mail with the message as an attachment, and then sent over traditional lines if it is to be received by a traditional fax machine. Faxes sent by others may be received as e-mails as well, making storage and retrieval much easier than it was in the past.
Why it matters
The benefits associated with faxing on the cloud are just too great to ignore. First, the company gets to save significant amounts of money by doing away with their fax machines and the costs associated with them. Also, using a fax service on the cloud makes for easier management. Your service provider will be the one handling any problems regarding functionality and support. Employees who use the new method of faxing are also rendered more efficient since they save time and may choose to allot them for tasks that are much more important. Lastly, faxing on the cloud enables the user to send large files rather easily.
RingCentral already has a wide array of features that are extremely helpful, such as smartphone integration, extension dialing, auto attendant, call transferring and routing, and multiple voicemail boxes. Now, they have CloudFax to add to that already lengthy list. Their expertise is to make smaller businesses project an image of a company larger than they really are by providing them with tools that only large companies used to be able to afford.
The cloud is gaining ground and has converted inefficient office operations into more effective ones. Fax machines may still be in use but the number of electronic fax users is also on the rise. With one service, you get all the features you need to run your business at an optimized level without having to break the bank. If you are in a company that still owns and uses a fax machine for day to day operations, there is now a way to reduce costs while maximizing output; all you have to do is look in the cloud.